Simon Fowler reveals his top seven apps which can help business owners simply increase efficiency from their smartphone.
1. 1Password – The helpful app creates unique passwords and helpfully stores them all in one place. By entering a ‘master’ password, users can quickly access all passwords to ensure they never forget the log-in details for an application or credit card information again. All data stored within 1Password is protected using secure AES-256 encryption technology.
2. Doodle – The online scheduler coordinates the most suitable meeting availability for multiple attendees. The organiser can use Doodle to send a poll with a suggested meeting date and time to a group of recipients who can quickly confirm whether they are free or busy, eliminating unnecessary back-and-forth emails and telephone calls.
3. Evernote – Users can make and share notes, take pictures and capture any form of data which they can access at any time. From storing receipts and invoices to capturing presentation slides and web-based articles, Evernote backs up all files between a user’s smartphone, computer or tablet device to ensure data is never lost.
4. Any.Do – The simple task planner streamlines the organisation and management of ‘to do lists’ and seamlessly synchronises them across multiple devices. Any.Do’s powerful auto-suggest feature and voice recognition technology enables users to quickly share tasks with their contacts to increase project collaboration.
5. Docs to Go – By providing the ability to edit and create Microsoft Office files and view PDF documents on Android smartphones and tablets, Docs to Go assists busy professionals to work from anywhere. The app also provides a simple way to manage and save important documents which are stored in the cloud.
6. Dropbox – The cloud-based solution securely stores documents, photos and videos which can be distributed from multiple devices to increase productivity. Users can create shared folders to work on projects where files can be uploaded and synchronised with ease. Dropbox can also send large files without using email attachments, reducing the strain on IT infrastructures.
7. TurboScan – Smartphones are transformed into multipage scanners for documents, receipts, notes and other text using TurboScan. Documents are stored as multipage PDF or JPEG files, eliminating time-consuming manual processes such as submitting expense claims. The app can also send files to a predefined email address or upload them to online storage sites like Evernote.
Simon Fowler is Managing Director of Advanced Exchequer (Advanced).
To read Advanced’s guide, ‘The top apps for business professionals’, visit www.exchequer.com/PDF/Exchequer-Top-App-Whitepaper-Feb15-web.pdf.